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17-142 - Specialist, Planning and Controls

Category: Engineering Work Type: Location:
Resume Due Date: Monday, October 2nd (5:00PM EST)
Number of Vacancies: 1
Level: MP5
Project: Engineering Project Controls
Duration: 12 months
Location: 777 Brock Road, Pickering ON or GM Building, 1908 Colonel Sam Rd. Oshawa
Job Overview
The Specialist, Planning and Controls (SPC) provides:
• will lead the development of an Engineering Phase Project Control Process that integrates both OPG and Vendor schedule, cost and resources.
• project management and controls support and advice to the engineering project team and Design Service Provider(s), including estimating, scheduling, project planning, cost management/forecasting and reporting, risk management, and change control management.
• responsible to the Engineering Project Controls Management and Engineering Manager (s) to perform project planning, controlling, and oversight activities in support of the delivery of successful engineering project outcomes in accordance with the Project Management/Controls standards, procedures, and instructions.
• will also develop project specific Project Management/Controls standards, procedures, and instructions as required to support Engineering Project Controls.
Job Description:
The Specialist, Planning and Controls (SPC) provides project management and controls support and advice to the project team and Design Service Providers (DSPs), including estimating, scheduling, project planning, cost management/forecasting and reporting, risk management, and change control management. They are responsible to the Engineering Project Controls Manager and Engineering Manager(s) to perform project planning, controlling, and oversight activities in support of the delivery of successful project outcomes in accordance with the Project Management/Controls standards, procedures, and instructions (where applicable). The SPC will also be required to develop and improve project specific Project Management/Controls standards, procedures, and instructions as they are related to Engineering Project Controls.
In this role, the SPC must improve the standards associated with Engineering project plans so that they can be effectively developed and performance monitored in order to manage project status, issues, risks, and actions being taken. The SPC will also be responsible for ensuring that all Project Stakeholder information is maintained for each of the monitored Engineering Projects. The information provided will be used to make significant project decisions and manage the interfaces with senior stakeholders within OPG or Partnerships, with the Design Service Providers, and with external stakeholders, i.e. external oversight.
They implement existing project standards or establish required standards and ensure adherence to those standards as it relates to performing project planning and control activities.
The SPC will support and co-ordinate all planning and control work elements on behalf of the Engineering Phase projects including:
• Business Case / Gate Development and project progression
• Scope management
• Estimating
• Planning, Scheduling, and schedule monitoring
• Cost Management and Forecasting
• Project Reporting
• Project Information Management / Document Control
• Risk Management
This will include identification of resource needs and co-ordinating efforts to support project process, including progression of projects through the gating process.
General Accountabilities
• The Specialist, Planning and Controls will perform their duties within the project’s management team; responsible to co-ordinate or perform project planning and controlling/monitoring activities.
• Accountable person for ensuring the correct implementation of Project Controls standards and processes and Performance Measurement techniques on the assigned project team.
• Responsible for the predictability of cost and schedule performance of the project, including assessment of project cost and schedule baselines, status of actual costs and deliverables, variance analysis, and forecasting.
• Responsible person for the implementation of schedules in alignment with the Project’s Integrated Master Schedule.
• Responsible to develop resolutions for Design Service Provider or EPC vendor issues related to project controls function, i.e. schedule, costing, reporting issues. Required to interface with the DSPs and internal stakeholders to resolve such issues.
Specific Accountabilities
1. Identify, plan, and integrate functional resources, when required, to achieve Engineering project deliverables.
2. Perform all project planning and controlling activities in a manner as directed by the project management standards; advocate for changes to the standards to maximize usefulness and efficiency for project teams.
3. Perform reviews of all contractor submissions related to engineering project planning and controls, ensure participation by appropriate functional groups, when required, in order to achieve alignment of contractor deliverables with OPG expectations, or understand and document reasons for deviations.
4. Hold, or participate in, regular project meetings which discuss cost and schedule aspects of the project including reviews of risks, issues, progress, etc.
5. Support the preparation of Project Management Plans.
6. Review and finalize all contractor project controls related submissions to ensure they meet the project's requirements.
7. Perform periodic reviews, with support from the functional risk group when required, all project risks; ensure risks are identified and mitigation plans are being developed. Assess the effectiveness of mitigation plans and develop plans that lower the residual risk for the project. Manage allocated contingency and prepare reports that show contingency utilization.
8. Perform other project planning and control duties in support of the Engineering project controls initiative as required.
9. Develop and implement specified protocols to be employed in planning work and the preparation of schedules e.g. work categories, prioritization rules, procedures and the like. Attempt to ensure compliance with respect to application of same.
10. Develop Engineering Project Control procedures, instructions, guidelines, that facilitate the two-way flow of cost and schedule information with both the Design Service Providers and the OPG Nuclear Engineering.
11. As directed by the Manager, review planning and control-related techniques, tools, processes and new technology developments for potential application.
12. Develop department-specific standards, procedures, instructions, guidelines which facilitate the two-way flow of business plan and budget information consistent with Ontario Power Generation, Nuclear (OPG,N) framework.
13. Advise and assist line managers regarding work program planning, establishing priorities and resource requirements, developing business plans and budgets, implementation of plans, reporting, etc., and in identifying performance gaps and resolving problems related to the above. Attempt to ensure compliance with respect to same.
14. Act as a high technical resource to staff to help them work effectively and solve problems that arise for Engineering Project Controls.
15. Work with or assist Training Support Services Division (TSSD) in the development of training courses required to support the Work Control Processes and Procedures, e.g., the OPG,N N-Procs-MA Procedures, OPG,N Project Management Manual, and any department-specific procedural aids that are required.
16. Develop and measure metrics associated with process compliance.
17. Support the development, production and improvement of the management reports used for the purposes of communicating station status, e.g., SCR.
18. Provide advice to line management regarding the identification of need for year end projection changes. Make effective recommendations to line on mitigating actions, or facilitate the proactive year end projection changes.
19. Contribute to project review meetings, as necessary, to monitor progress, identify problems, and initiate corrective actions.
Responsible for OPG representation of Planning & Control issues and resolution both internally and with Design Service Providers and other external parties
Requires the following:
• a thorough knowledge of management theories, accounting, project management principles, business principles and processes to provide planning, scheduling services and controlling activities to lead the development and monitoring of project plans and processes.
• a knowledge of technical writing for the preparation, editing and presentation of standards, procedures, manuals, reports etc.
• good oral and written communications skills to provide leadership, make presentations and work with others.
• a knowledge of engineering and mathematics, design, materials, construction, etc. as they pertain to nuclear power and nuclear waste management.
• Strong problem solving skills to resolve administrative, technical and information management process issues as they are related to Engineering Project Controls.
• This level of knowledge is normally acquired by successful completion of a four-year university degree in engineering, or by having the equivalent level of education.
• Additional Project Management designations such as a PMP would be beneficial.
• Requires experience in the following:
• performing and leading project planning and project controls activities within an Engineering and an Engineering, Procurement, Construct (EPC) environment, with specific experience in the areas of scoping, estimating, scheduling, risk management, document control, cost control, change management, and cost management, including variance analysis and reporting.
• implementation of Project controls within a multi-group or multi-company environment.
• in providing project management and planning services for a large Engineering or EPC based projects.
• accustomed to constantly changing priorities.
• dealing with conflict and being proactive in resolving issues and/or mitigating risks to help ensure expected project outcomes are achieved.
• A period of over 8 years and up to and including 20 years is considered necessary to gain this experience
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