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Executive Assistant

Category: Admin and Secretarial Work Type: Contract Location: Toronto

Executive Assistant


Duration: 3 Months, likely renewable 

Location: Toronto, Ont. 

Job Requirements: Work hours 9 am to 5 pm Monday through Friday - 40 Hour Work Week


The Account Executive Assistant provides an advanced level of executive support to the account Leadership Team Executives, partnering with the account Commerical and PMO teams.

The Executive Assistant independently completes assigned non-routine tasks to meet goals under minimal supervision. The level of support requires a good understanding of the account operations, along with the business knowledge to communicate and work effectively with the account teams and clients.

Analyzes and solves problems that are low complexity and may be routine in nature where answers can be readily obtained. Likely has limited direct exposure with non-management levels at a client and/or within Accenture. Receives moderate of level instruction on daily work tasks and detailed instructions on new assignments. Decisions impact own work and may impact the work of others. Individual contributor as a part of a team, with a focused scope of work.


Key Responsibilities:

  • Assist with miscellaneous complex administrative tasks (i.e. printing, invoicing support)
  • May manage potential complex calendar / diary activity, including coordination of appointments for executives as well as extensive rescheduling. Keep executives informed as needed.
  • May maintain contact and email distribution lists
  • Record and monitor work requests into the tracking tool in a timely manner
  • Facilitating signatures for deliverable acceptance with client/internal parties (includes scanning of various items, proof reading materials for consistency, grammar, and spelling).
  • Assisting facilitating new joiner onboarding (access cards, WIFI, etc.)
  • Arrange and coordinate meetings/conferences. Handle routine and non-routine logistics (e.g. contact meeting participants and coordinate responses, compose meeting materials and follow-up correspondence with input and review). Follow up on action items and report status to Executives/meeting attendees.
  • Facilitating meeting booking for extended leadership team – includes client site meetings, internal meetings at internal locations and offsite meetings (support may include ordering food and assisting setting up meeting rooms)
  • Responsible for ordering supplies and other material for each office location, as applicable
  • Coordinate items between multiple office locations (includes package collection/drop-off
  • Printing Invoices and other items for leadership team
  • Receiving and distributing mail
  • Simple tracking of items in excel and sharepoint – Excel skills are an asset
  • Coordination with client EA’s – includes collection of deliverable documents and other items on behalf of leadership
  • Other administrative and coordination tasks as required


Basic Qualifications:

  • Requires a minimum of 3 years of progressively responsible secretarial and administrative experience


Preferred Qualifications:

  • Proficiency in Microsoft Office (Excel, Word, and PowerPoint)
  • Experience in customer/client relationship management
  • Experience in a corporate environment, with a large company an asset


Professional Skill Requirements:

  • Proven ability to work independently and as a team member
  • Good communication (written and oral) and interpersonal skills
  • Strong organization, multi-tasking and time management skills including prioritization with ability to adapt to changing requirements
  • Analytical skills in reviewing and compiling data 
  • Technologically savvy and easily adapts to learning new tools
  • Anticipate and proactively act on internal and external clients/customers’ needs
  • Listens and articulates stakeholder interests and expectations, while providing real-time information exchange
  • Demonstrated teamwork and collaboration in a professional setting
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