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Administrative Assistant/Receptionist

Category: Engineering Work Type: Temp - Possibility of Conversion Afterwards Location: Burnaby, BC

Position: Administrative Assistant/Receptionist

Rate: $18-20/hour

Duration: 3 months with the possibility of conversion to permanent

Location: Burnaby, BC

 

Job Summary

What's In It For You?:

Full-time hours - Monday - Friday

- 3 month contract to start with the possibility of converting to permanent

- Free employee parking

Job Purpose:

To perform reception and office administration duties for the client and to support senior leaders (Director and VP) with related administration duties as required.

 

Responsibilities and Duties

  • Reception duties from 8:30 AM to 5:00 PM
  • Answer incoming telephone calls, transfer calls as required and locate individuals for urgent calls
  • Greet visitors/new hires/service personnel, supply visitor badge or access card, notify employee of visitor’s arrival
  • Daily pick up and distribution of incoming mail, arrange outgoing mail and couriers.
  • Inform individuals when courier packages and deliveries arrive at reception throughout the day
  • Manually maintain the daily sign out/in log of access cards for visitors, vendors, and employees
  • Responsible for local office procurement activities such as supplies, services, maintenance, etc. Obtains quotes and helps negotiate with related local vendors/suppliers. Monitor office supplies inventory and place orders as necessary.
  • Coordinates all incoming/outgoing mail and deliveries including preparation of associated shipping documents and forms.
  • Works with Building Property Management and Facilities Coordinator to ensure the office is properly maintained on a regular basis.
  • Supports functional departments and projects including setting up meetings, travel arrangements, customer visits/skytrain tours, ordering refreshments, etc.
  • Handling internal customer inquiries and requests to ensure the best possible service.
  • Assist staff in Business Cards request.
  • Provide support to VP, Commercial Operations with his travels and expense claims.
  • Support the Project Team with correspondence, correspondence tracking, and other tasks as required

 

Qualifications:

  • 3-5 years relevant experience in an office environment with emphasis on office administration, customer service, and purchasing
  • Excellent interpersonal and communication skills.
  • Excellent organization and multi-tasking skills with ability to work independently
  • Experience with Microsoft office suite, SAP, and general accounting knowledge
  • Must be able to work independently and make necessary decisions.
  • Ability to balance multiple priorities
  • Accurate and efficient administration skills and attention to detail
  • Ability to work independently and with a team
  • Ability to work with people at all levels in the organization
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