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Site Construction Admin.

Category: Utilities Work Type: Contract Location: Ottawa

Position: Construction Site Administrative Assistant.

Location – Cassleman, ON/Ottawa

Duration: ASAP-FEB

Rate: $25

Summary:

The Construction Administrative Assistant is responsible for overseeing all administrative duties for a wind/solar energy construction site.

Main accountabilities:

  • Coordinate RFI and submittal drawings process utilizing Procore (construction management platform)
  • Manage construction project documentation and turnover process for multiple major construction contracts
  • Interface with ProjectWise project data retention system
  • Manage the setup of office space and stock supplies
  • Ensure site meets company standards and OSHA requirements
  • Take plan of the day (POD) and meeting notes and distribute accordingly
  • Collect and enter data in Construction Progress Reporting (CPR) System
  • Track and record site safety and spills data and enter into Appian System
  • Order office supplies
  • Assist with complying with safety, federal, and site-specific regulations and agreements 
  • Ensure accuracy of data on documents and certificates
  • Process completion certificates utilizing DocuSign software
  • Upload documents and certificates to applicable databases and information storage vaults
  • Participate in weekly safety meetings
  • Manage electronic and paper copies of agreements, permits, handbooks, procedures, and project-related documentation 
  • Assist landowners with complaints and concerns
  • Process invoices
  • Manage shipping and receiving of Owner Supplied Equipment (OSE) for site and receive material in SAP
  • Assist in training updates
  • Maintain employee files and time off requests
  • Interface with and support on-site staff as needed 
  • Provide site support for finance team
  • Additional duties as required

 

Required Skills and Experience:

  • High school diploma
  • 2+ years of office experience
  • Proficient knowledge of Microsoft Office software (Word and Excel)
  • SAP, DocuSign, Procore and Concur experience is desirable
  • Excellent organizational skills including the ability to organize and maintain a fluid administrative process
  • Problem-solving ability in a fast paced office environment
  • Excellent written and verbal communication and presentation skills
  • Proven ability to learn new software programs
  • Experience with LAN and computer hardware troubleshooting and repair preferred

 

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