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Portfolio Manager -Mechanical
Location: Tiverton/Bruce Power
Duration: 24 months Start
With respect to the Project Management Services, the Portfolio Managers shall:
1. Provide work direction to personnel performing the Work. 2. Ensure all necessary training to its personnel, provided that BP will provide training in procedures and requirements that are specific to its organization and facilities, as set forth in the BP Scope of Work (Training). 3. The Portfolio Managers shall be available to BP at all reasonable times to ensure that decisions are made or instructions provided promptly to avoid delays to the services. 4. The Portfolio Managers will be solely dedicated to the Work while at the Bruce Site. 5. The Portfolio Managers shall schedule and chair monthly assigned project update review meetings for projects at risk with Project Managers.
Reporting Requirements In addition to the reports produced as required by the Project Delivery Program, the Portfolio Manager shall review and deliver the following documents prepared by the PMs: 1. Weekly project cost variance explanation (for the current month, month-to-month variations, and year-end) using the report provided by Project Controls. 2. Weekly project schedule critical path variance explanation using the report provided by Project Controls. 3. Milestone tracking and recovery plans using the report provided by Project Control. 4. Summary of evidence for completion of milestones. 5. Monthly Project Status Tracker (PST) with recovery plans for CPI/SPI/EAC, as required – monthly as specified by Bruce Power’s month end schedule. 6. Weekly progress reports (Work planned, Work completed, Work planned for the next week, issues/risks). 7. Weekly updates to work management tracking. 8. Weekly updates to outage look ahead. 9. Weekly updates to supply chain escalation issues. 10. Daily execution reporting (online or outage). 11. Other reports as are reasonably requested by BP to support its business needs.
Meeting Requirements The Work shall include attendance by the Portfolio Managers and/or the Project Managers) at the following meetings and others as specified by BP: 1. Project status Review meetings (monthly). 2. Phase gate reviews, as required. 3. Weekly project review meetings with the SLCC Site Manager, as required. 4. Weekly project critical path review with support from project controls as required. 5. Weekly work management meetings for projects that have work on the online plan, as required. 6. Weekly Supply chain interface meetings, as required. 7. Weekly engineering design interface meetings, as required. 8. Weekly or bi-weekly outage look ahead meetings, as required. 9. Outage challenge meetings prior to outages, as required. 10. Outage risk review meetings, as required. 11. Daily outage reports during outages, as required. 12. Task Analysis Meetings (TAMs) for project planning, as required. 13. Any meeting as may be reasonably requested BP to support its business needs.
Metrics (performance of Contract, not individual project delivery) The Portfolio Managers will provide a summary report which will be used to measure performance to the terms of this contract in a monthly basis: 1. A summary of the costs to date versus the budget approved for the Work provided per project, by program. 2. Estimated cost to completion for the Work versus the budget approved. 3. An explanation of any variances from the budget. 4. A description of key risks and emerging issues and mitigating actions. 5. Safety performance for the services provided. 6. Training matrix to mandatory qualifications. 7. A description of rework items and actions taken and recovery plans. 8. Human Performance Tracking (for reported Human performance errors) with actions taken and recovery plans. 9. Environmental Performance Tracking with actions taken and recovery plans. 10. Recovery plans for metrics that are below standard. The standard will be established between BP and the Contractor 2 months after contract award. In addition, project delivery metrics provided by Project Controls will be used to measure successful delivery of the services: 1. Safety - standard safety metrics (reactor, industrial, environmental, radiation) 2. Cost Performance Index (CPI) 3. Schedule Performance Index (SPI) 4. Forecast accuracy 5. Risk Management health index 6. Schedule Health Metric
Required Skills and Experience:
o Management of and leading of teams;
o Project controls
o Contract negotiations;
o Contract administration / management